Terms & Conditions
For Summer and Gap Programs.
The Terms & Conditions listed below are for Summer Abroad or Gap Semester programs with Dragons.
An $850 deposit is required to hold your space on a Dragons program. We cannot guarantee a space on a program until a deposit is paid. This payment includes a $200 non-refundable application processing fee. $650 of the deposit is refundable within 21 days of payment or until a participant is accepted to the program, whichever occurs first. *Please see updated Deposit & Refund Policy for Summer & Fall 2022 international programs below.
This deposit will hold your place on a program as you move through the admissions process. For more information about the admissions process, please visit our How to Enroll page. Accepted students are not eligible for a refund of their deposit. If a participant goes through the application process and is not accepted, we will refund $650 dollars of the deposit.
The full balance of program tuition is due 90 days prior to departure. Students accepted within 90 days of departure must submit payment within 1 week of acceptance. Students who are accepted within 30 days of departure must submit full payment immediately upon acceptance. Please see below for full terms and conditions related to tuition payment.
Tuition payments made by check or wire are eligible for a cash discount. If you choose not to deduct the eligible discount, those funds will be allocated to the Dragons financial aid program.
Our intention is to create a course that addresses the goals and program elements as listed in each program description. All participants and families are advised to note that course itineraries will change. When changes are made to incorporate student goals and interests, adjust to the health of the group, or made necessary because of foul weather, problems with transportation, political unrest or any other unforeseen problem, we will work to structure the course so that it stays true to its original intent.
COURSE TUITION INCLUDES:
- All accommodation
- All meals
- All surface transportation
- Museum, park, and temple entrance fees
- Journal packet and comprehensive reading materials
- Donations to charitable causes in the host country
- Instructor, faculty, and extra guide fees
- On-site equipment rental (e.g. bike rental, snorkel rental, etc.)
Not included are personal expenses such as the cost of obtaining passports, visa fees, laundry, medical fees, cost of evacuation, airport taxes, email, health and travel insurance, extra baggage fees, phone calls, lodging before and after international travel, academic supplies, etc. The cost of international airfare is not included in the tuition price, but is included as separate line on the final program invoice.
All students are asked to travel to their program destination on a “group flight” booked by the Dragons Administration. Dragons books group space on top-rated carriers, providing the most economical routing available on quality flights. On the final program invoice, we will invoice for the cost of airline tickets. Participants and their families are responsible for any increase in air fares levied by the airlines. All participants are responsible for arranging their own transportation to the gateway airport of departure. Participants and families are responsible for costs associated with missed program flights (new international airfare, hotel, ground transportation, airline fees). Approximately two months before departure, Dragons will send you information regarding connecting travel. For the most current flight costs, please reference the program description page on our website. Click here to view flight fee details.
TUITION REFUND POLICY
Because Dragons makes commitments and other financial decisions on behalf of participants in advance of the program based upon enrollment, there are financial penalties which are applied in cases of participant cancellation. The following policies apply in all cases, regardless of the reason the participant chooses to cancel his/her participation in the program.
- See above policies regarding the deposit. Note that the participant deposit of $850 is non-refundable in the event that acts beyond our control intercede with our ability to operate the program.
- All notification of participation cancellation must be received in writing.
- If notice of participation cancellation is received less than 80 days prior to scheduled program start through conclusion of the program, tuition is non-refundable for any reason, including but not limited to: physical or mental illness or injury, voluntary departure, personal emergencies, and participant dismissal. See “Dragons Rules and Regulations” below.” COVID-19 Updates
PRE-DEPARTURE PROGRAM CANCELLATION
Dragons reserves the right to cancel any program if there is insufficient enrollment or as a result of health, safety, or security concerns in the host country beyond our control. A full refund will be granted for canceled programs that arise out of insufficient enrollment, though Dragons is not responsible for other costs incurred by clients preparing for the program. For programs that Dragons cancels pre-departure due to any event that is beyond our control, Dragons will refund all tuition less costs already incurred (i.e., flight fees, bookings, etc.) and less the deposit of $850.
IN-FIELD PROGRAM CANCELLATION & RE-ROUTING
Dragons may choose to cancel or re-route a program that is in-progress if circumstances arise that, in Dragons judgement, make the continuation of a program no longer tenable. Circumstances that could result in a cancellation or re-route may include natural disaster, health epidemic, political turmoil, government recommendation, etc. In such situations, Dragons will explore reasonable alternative arrangements to re-route the program to another Dragons selected location or will cancel the program. Dragons will take reasonable steps to notify the participant of his/her options and otherwise limit the costs associated with the occurrence, to the extent possible. However, the participant agrees to be financially responsible for all costs expended on his/her behalf such as alternative international flight, travel, academic, and accommodation costs and to otherwise reimburse Dragons for any financial obligation incurred in this regard. Should a program be cancelled after course start due to events beyond Dragons control or should a participant choose to not continue on a program that is re-routed, no refund will be issued.
For students participating in for-credit courses, if alternative arrangements cannot be made, Dragons will make reasonable efforts to collect documentation of the participant’s work completed prior to program cancellation. In collaboration with our School of Record, Dragons will determine if sufficient academic work was completed to warrant award of full or partial academic credit.
SPECIAL TRIP INSURANCE
Where There Be Dragons is not responsible for costs associated with cancelled enrollment (such as cancellation due to a personal emergency), programs that cancel for reasons beyond our control or due to low enrollment, evacuations, and/or separations from programs. Examples of these costs are: tuition, non-refundable flights, and international flight costs incurred by program re-routing due to health, safety, or security concerns.
If you are interested in purchasing additional coverage, we encourage you to look into A+ Program Protection, our travel insurance partner. As Dragons is not a policyholder in A+ Program Protection, please direct all questions regarding coverage to their customer service department. Learn more on their website or by calling (888)420-5378. Please reference code WTBD11 if prompted.
MEDICAL AND EVACUATION EXPENSES
It is the responsibility of the student and his/her family to understand the limits of any medical and evacuation policy, and to provide up-front payment of emergency services when required.
DRAGONS RULES AND REGULATIONS
If a participant acts in a way that is injurious to himself or herself, people of the host country, other participants on the program, or generally conducts himself or herself in a way that is disruptive to the program or in violation of our student policies, Dragons reserves the right to send the participant home without refund. Underage use of alcohol and the use of illegal drugs are cause for dismissal. Participants sent home early or who voluntarily choose to return early for any reason, including but not limited to sickness, personal emergencies, or injury, will be responsible for all associated costs, such as medical costs, and related travel and logistical costs associated with an early departure.
VISAS AND TRAVEL DOCUMENTS
Applicant must be in possession of a valid passport for international travel, complete with usable visa pages. The date of expiry must be beyond 6 months from the date of course departure. Upon admission to the program, detailed instructions for acquiring appropriate visas will be sent to the applicant, however, participants are responsible for obtaining a visa specific to their their nationality’s requirements and restrictions.
For countries that require travel visas, Dragons can advise participants on the visa process and connect you with visa agents with whom we work, but we cannot guarantee that participants will be granted visas or directly provide services to obtain visas. Please research the visa process specific to your nationality and check in with Dragons Admissions team as needed before finalizing travel plans for your program.
HEALTH REQUIREMENTS AND SAFETY CONSIDERATIONS
All Dragons programs are rugged, and all require good physical conditioning. If you have any questions regarding the physical demands of a program, please call our office. For more information about what constitutes the “right fit” for a Dragons program, please see our Essential Eligibility Criteria (EEC).
All participants will be responsible for submitting to us a completed health form that is signed by a physician, and that completely and accurately represents the current mental and physical well-being of the participant. In the event that further communication with a medical or mental health care provider is necessary, in order to best support each student’s participation and well-being, the student gives permission to Dragons to contact my medical or mental health care provider for further information. Dragons staff have the right to disqualify any member from the group if considered medically necessary, and will do so if a participant or family member falsely represents the student in interviews, the application, the participant’s health form, or any other required paperwork. In the event of a medical emergency, Dragons will attempt to procure medical treatment; however, we assume no liability regarding provision of medical care. Applicants are urged to check their insurance coverage for its adequacy when outside of their own country, or to purchase travel health insurance. A pro-rated evacuation policy will be offered through Dragons to all participants. Starting in the fall 2021, Dragons will require all program participants to be fully vaccinated against COVID-19 and to provide proof of having received a COVID-19 vaccine, subject to limited exemptions and exceptions, prior to the start of a program.
REQUIRED MEDICAL DOCUMENTS
All participants will be responsible for submitting to us a completed health form that completely and accurately represents the current mental and physical well-being of the participant. In the event that further communication with a medical or mental health care provider is necessary, in order to best support each student’s participation and well-being, the student gives permission to Dragons to contact my medical or mental health care provider for further information.
Dragons is committed to providing program participants with reasonable accommodations whenever possible. Accommodations are modifications or services that give a participant with a disability, medical, or religious need the opportunity to benefit from the programmatic experience. All decisions on accommodations are made on a case-by-case basis. Accommodations that would require a fundamental alteration in the program offered or would result in an undue burden or hardship on Dragons will not be provided. Fundamental alterations are generally defined as actions that would substantially change the program because a participant would not be able to perform the essential requirements of a program (with or without accommodations) or that the in-country limitations could pose a direct threat to the participant’s physical health or safety. Undue burden or hardship means accommodations that are unduly costly, extensive, disruptive, or would substantially alter Dragons operations.
LIMITATIONS OF LIABILITY
Participants and their parents will be required to read and sign an “Acknowledgment and Assumption of Risk and Release and Indemnity Agreement” prior to participating in our program.