Terms & Conditions
For Dragons College Study Abroad
The Terms & Conditions listed below are for College Study Abroad programs with Dragons.
For Summer Abroad or Gap Semester programs, please view Summer and Gap Terms & Conditions.
An $850 deposit is required to hold your place on the program and is due, along with a completed College Study Abroad Program Confirmation Form. Deposits can be submitted prior to acceptance in order to hold a place on the program and are subject to the Deposit Refund Policy listed below. The deposit is a portion of your program tuition and not an additional fee. The deposit is due along with the Confirmation Form, usually two weeks after an acceptance decision is communicated. For more information about the admissions process, please visit our How to Apply page. If a Confirmation Form and/or deposit are not received by the stated deadline, Dragons reserves the right to offer the applicant’s place to another individual.
Certain participants will be billed for the deposit along with their larger tuition bill at a later date. Once a signed Program Confirmation Form is completed, all participants are responsible for the $850 deposit and other financial policies outlined in these Terms and Conditions, even in cases when the deposit is not due at the time of completion of the Confirmation Form. The following individuals do not need to submit a deposit along with the Confirmation Form:
- Participants applying for a Dragons scholarship (must have already submitted scholarship documentation).
- Participants who need a Consortium Agreement with Dragons School of Record or who attend Naropa University as a degree-seeking student.
Wait-listed applications must include an $850 deposit to reserve their place on the wait-list. The deposit is fully refunded if space does not become available, or if the applicant chooses to withdraw his or her application before a space becomes available.
Invoices are sent to the participant or (if requested on the Confirmation Form) to the home institution in the months leading up to the program. Tuition must be paid by the date(s) designated on the invoice. Participants anticipating the use of financial aid to fund all or part of the cost of the program may be able to defer payment of tuition (see below).
The participant is ultimately responsible for ensuring that tuition is paid in full and should take ownership of communication with family, the study abroad office, and/or the financial aid office about billing. The participant is solely responsible for understanding home institution enrollment requirements for the use of federal, state, or institutional financial aid.
Participants who are responsible for paying the program charges will be sent an invoice via email with specific payment due dates. Participants must ensure that payment is received by the due dates listed on their invoice. Generally, the full balance of program tuition is due 80 days prior to departure. Participants accepted within 80 days of departure are typically asked to submit full payment within 2 weeks of acceptance. Participants who are accepted within 30 days of departure are asked to submit full payment within 48 hours of acceptance.
Participants who miss payment deadlines will be charged a $100 late fee for each deadline missed.
Due to the disbursement timing of financial aid or other reasons, a participant may request to pay tuition over the course of several due dates, rather than the standard single due date. To make such a request, the participant should complete a Payment Plan Request Form at least two weeks prior to the due date listed on the original invoice. Payment plans are offered upon request and not granted automatically. Submission of the Payment Plan Request Form does not guarantee that a payment plan will be offered. Unless a university or college is responsible for tuition and fees, full payment for a College Study Abroad program must be received no later than one month prior to the start of a program, even when a Payment Plan might be used.
Our intention is to create a program that addresses the goals and program elements as listed in each program description. All participants and families are advised to note that program itineraries will change. When changes are made to incorporate participant goals and interests, adjust to the health of the group, or made necessary because of foul weather, problems with transportation, political unrest or any other unforeseen problem, we will work to structure the program so that it stays true to its original intent.
PROGRAM TUITION INCLUDES:
- All accommodation
- All meals
- All surface transportation
- Museum, park, and temple entrance fees
- Course readers
- Donations to charitable causes in the host country
- Instructor, faculty, and extra guide fees
- On-site equipment rental (e.g. bike rental, snorkel rental, etc.)
Not included are personal expenses such as airfare to and from the program start location, the cost of obtaining passports, visa fees, laundry, medical fees, cost of evacuation, airport taxes, technology costs, health and travel insurance and expenses, immunizations, extra baggage fees, phone calls, lodging before and after international travel or program start/end, academic supplies, personal local transportation, personal gear for the program, souvenirs, meals beyond standard stipend, etc. The cost of ISOS evacuation insurance, medical insurance, and the transcript fee is not included in the tuition price but is included as a separate line on the program invoice.
Dragons will not give refunds for unused services that are included as part of tuition.
College study abroad participants will purchase their own airline tickets. Participants are asked to not purchase airline tickets before receiving flight instructions from Dragons Administration. College study abroad participants will receive specific information on arrival and departure dates/times via email. Late arrivals or early departures are not allowed under any circumstances.
*UPDATED Refund Policy for Winter & Spring 2021 College Study Abroad
- The $850 deposit is fully refundable until November 1st for winter programs and December 1st for spring semesters, regardless of acceptance date or reason for cancellation.
- For winter programs, tuition paid is fully refundable until November 1st, regardless of the reason for cancellation.
- For any winter or spring program that Dragons cancels pre-departure due to circumstances beyond our control (e.g., COVID-19), Dragons will refund all tuition. Students will also have the option to transfer to another program or term of your choosing (space permitting) without additional tuition costs.
Tuition Refund Policy
Because Dragons makes overseas commitments and other financial decisions on behalf of participants in advance of the program based upon enrollment, there are financial penalties that are applied in cases of participant cancellation. All notification of participant cancellation must be received in writing. The following policies apply in all cases, regardless of the reason the participant chooses to cancel his/her participation in the program (including, but not limited to, physical or mental illness or injury, voluntary departure, personal emergencies or obligations, participant dismissal, etc.). When a participant withdraws from a program, Dragons will issue refunds as follow:
- If written notice of participant cancellation is received 90 days or more prior to the program start date, the participant will forfeit the $850 deposit.
- If written notice of participant cancellation is received 60-89 days prior to the program start date, the participant will forfeit a withdrawal fee in the amount of 25% of tuition.
- If written notice of participation cancellation is received 30-59 days prior to program start date, the participant will forfeit a withdrawal fee in the amount of 50% of tuition.
- If written notice of participation cancellation is received fewer than 29 days prior to the program start date, the participant will forfeit a withdrawal fee in the amount of 75% of tuition.
- If written notice of participation cancellation is received on or after the program start date (including through the conclusion of the program), the participant will forfeit the entire tuition.
Note that the withdrawal fee is based on a percentage of full Dragons tuition that would have been charged to the participant minus any Dragons scholarships awarded and other Dragons discounts. If tuition has not been paid in-part or in-full at the time of withdrawal, the participant is still responsible for these financial obligations and Dragons will invoice the participant any deposit or withdrawal fees. If full tuition has been paid, Dragons will deduct the above-noted amounts from the tuition and refund the remaining amount to the participant.
Deposit Refund Policy
The $850 deposit is non-refundable. Once a Confirmation Form is submitted, the participant is responsible for the $850 deposit. If the deposit is not submitted along with the Confirmation Form, those funds are still due to Dragons regardless of whether the participant ultimately enrolls in the program for any reason.
For applicants who submit their deposit prior to acceptance in order to hold a place on the program, there is a $200 non-refundable application processing fee. If a participant goes through the application process and is not accepted, Dragons will refund $650 dollars of the deposit.
If events beyond our control intercede with our ability to operate a program (e.g. political or natural disaster, public health concern, change in staff availability, etc.) the deposit remains non-refundable. In case of program cancellation prior to the start of the program, Dragons will, whenever possible, attempt to offer a participant a space on an alternative or future Dragons program. In these cases, the deposit will be applied to an alternative or future program. If a program is canceled for any reason besides insufficient enrollment and a participant chooses not to transfer their enrollment to an alternative or future Dragons program, Dragons will retain the deposit. In cases of cancellation due to insufficient enrollment, Dragons will refund the deposit.
Occasionally, there are circumstances under which a participant wishes to defer his/her/their enrollment in a Where There Be Dragons College Study Abroad Program to a later term. In such cases the following policies apply:
- Participants who wish to defer their enrollment should request an Enrollment Deferral Request Form from [email protected].
- Requests for program deferral to a subsequent term should be submitted with as much advance notice as possible and requests should include a detailed explanation for the reason for the request. We ask participants to keep in mind that Dragons has made plans for programs based on confirmed enrollment and, as such, last-minute changes to enrollment have an impact on the organization.
- Requests for deferment are not automatically approved. Approval of enrollment deferrals will be determined at Where There Be Dragons sole discretion.
- If an enrollment deferral is approved:
- The $850 deposit will be forfeited and a new $850 deposit will be required. These deposits must be submitted before enrollment will be officially transferred.
- Depending on circumstances, participants may be asked to submit updated application materials prior to the start of the future term.
- If a participant later withdraws from a program altogether, the participant is responsible for the fees that would have been charged if the participant had withdrawn at the time he/she originally deferred.
- If an enrollment deferral is not approved, standard refund fees apply.
PROGRAM CANCELLATION AND REROUTING
Dragons reserves the right to cancel any program if there is insufficient enrollment or as a result of health, safety, or security concerns in the host country beyond our control. In case of program cancellation prior to the start of the program, Dragons will, whenever possible, attempt to offer a participant a space on an alternative or future Dragons program. In these cases of program transfer or deferral due to a cancellation, the deposit will be applied to an alternative or future program and tuition for the new program will be charged. A full refund will be granted for programs that are canceled prior to the program start date due to insufficient enrollment, though Dragons is not responsible for other costs incurred by participants or families when preparing for the program. For programs that Dragons cancels due to any other event that is beyond our control, Dragons will refund all tuition less costs already incurred (i.e. fees, bookings, staffing costs, etc.) and less the deposit of $850 (see deposit policies above)
Dragons may choose to cancel or re-route a program that is in-progress if circumstances arise that, in Dragons judgement, make the continuation of a program no longer tenable. Circumstances that could result in a cancellation or re-route may include natural disaster, health epidemic, political turmoil, government recommendation, etc. In such situations, Dragons will explore reasonable alternative arrangements to re-route the program to another Dragons selected location or will cancel the program. Dragons will take reasonable steps to notify the participant of his/her/their options and otherwise limit the costs associated with the occurrence, to the extent possible. However, the participant agrees to be financially responsible for all costs expended on his/her behalf such as alternative international flight, travel, academic, and accommodation costs and to otherwise reimburse Dragons for any financial obligation incurred in this regard. Should a program be canceled or a participant choose to not continue on a program that is re-routed, Dragons will determine what, if any, portion of unspent program fees may be refunded to the participant.
For students participating in for-credit courses, if alternative arrangements cannot be made, Dragons will make reasonable efforts to collect documentation of the participant’s work completed prior to program cancellation. In collaboration with our School of Record, Dragons will determine if sufficient academic work was completed to warrant award of full or partial academic credit.
SPECIAL TRIP INSURANCE
Dragons is not responsible for costs associated with canceled enrollment (such as cancellation due to a personal emergency), or programs that cancel for reasons beyond our control or due to low enrollment, evacuations, and/or separations from programs. Examples of these costs are: tuition, non-refundable flights, and international flight costs incurred by program rerouting due to health, safety, or security concerns. If you are interested in purchasing additional insurance to cover expenses related to medical services, travel interruptions, or tuition protection, we recommend purchasing a travel insurance policy.
MEDICAL AND EVACUATION EXPENSES
It is the responsibility of the participant and his/her/their family to understand the limits of any medical and evacuation policy, and to provide up-front payment of emergency services when required.
DRAGONS RULES AND REGULATIONS
Participants on Dragons study abroad programs are required to adhere to a Participant Agreement. If a participant acts in a way that is injurious to themselves, people of the host country, other participants on the program, or generally conducts themselves in a way that is disruptive to the program or in violation of our participant policies, Dragons reserves the right to send the participant home without refund. Underage use of alcohol and the use of illegal drugs are cause for dismissal. Participants sent home early or who voluntarily choose to return early for any reason, including but not limited to sickness, personal emergencies, or injury, will be responsible for all associated costs, such as medical costs, and related travel and logistical costs associated with an early departure.
VISAS AND TRAVEL DOCUMENTS
Participants must be in possession of a valid passport for international travel, complete with usable visa pages. The date of expiry must be beyond 6 months from the end date of the program. Upon admission to the program, instructions for acquiring appropriate visas will be sent to the applicant, however, participants are responsible for obtaining a visa specific to their nationality’s requirements and restrictions.
For countries that require travel visas, Dragons can advise participants on the visa process and connect participants with visa agents with whom we work, but we cannot guarantee that participants will be granted visas or directly provide services to obtain visas. Participants must research the visa process specific to their nationality and check-in with Dragons Admissions team as needed before finalizing travel plans for the program.
HEALTH REQUIREMENTS AND SAFETY CONSIDERATIONS
Applicants should review the Dragons College Study Abroad Essential Eligibility Criteria. Participants must comply with the health and safety guidelines set forth by Dragons as a condition of participation and will be disqualified from the program should they falsify requested medical documentation. In the event of a medical emergency, Dragons will attempt to procure medical treatment; however, we assume no liability regarding provision of medical care. Participants are provided, for an additional cost, with travel health insurance. Applicants are urged to maintain insurance coverage in their home country as travel insurance only provides for care during the dates of the program and only when outside the participant’s home country and/or the US. A pro-rated evacuation policy will be offered through Dragons to all participants.
Dragons is committed to providing program participants with reasonable accommodations whenever possible. Accommodations are modifications or services that give a participant with a disability, medical, or religious need the opportunity to benefit from the programmatic experience. All decisions on accommodations are made on a case-by-case basis. Accommodations that would require a fundamental alteration in the program offered or would result in an undue burden or hardship on Dragons will not be provided. Fundamental alterations are generally defined as actions that would substantially change the program because a participant would not be able to perform the essential requirements of a program (with or without accommodations) or that the in-country limitations could pose a direct threat to the participant’s physical health or safety. Undue burden or hardship means accommodations that are unduly costly, extensive, disruptive, or would substantially alter Dragons operations.
LIMITATIONS OF LIABILITY
Participants will be required to read and sign an “Acknowledgment and Assumption of Risk and Release and Indemnity Agreement” prior to participating in our program.